Privacy Policy
Effective Date: April 21, 2026
1. Introduction
SureMile ("we", "our", or "us") operates the SureMile mobile application and the getsuremile.com website (collectively, the "Service"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service. We are committed to protecting the privacy of our users, particularly truck drivers, fleet operators, and dispatch professionals.
2. Information We Collect
We collect the following types of information:
- Phone Number: For account authentication via SMS verification
- Name & Organization: To set up your fleet profile
- Location Data: Precise GPS coordinates during active trips only, used for state-by-state IFTA mileage calculations, turn-by-turn truck navigation, shipper and receiver arrival detection, and detention timer tracking at customer facilities. The app may collect location in the background while a trip is active so that mileage and arrival events remain accurate even when the phone screen is locked in the cab.
- Photos & Documents: Rate confirmations, BOLs, PODs, and receipts that you upload for AI processing
- Device Information: Device type and push notification tokens for delivering alerts
- Usage Data: App interaction data to improve our services
3. How We Use Your Information
We use your information to:
- Authenticate your identity and maintain account security
- Process rate confirmations using AI to create dispatch sheets
- Track trips and calculate state-by-state IFTA mileage
- Generate invoices and manage fleet operations
- Send push notifications for load assignments and trip updates
- Improve and optimize our Service
4. Location Data
Our app collects precise location data ONLY during active trips that you start manually. Location tracking is used for:
- State border crossing detection for IFTA fuel-tax mileage reports
- Turn-by-turn truck-legal navigation and ETA calculation
- Shipper and receiver arrival detection to automatically log pickup and delivery times
- Detention timer tracking when you are waiting at a customer's dock
- Real-time trip status for your organization's dispatch team
The app requests background location so that mileage for IFTA and arrival/detention events remain accurate while the phone is locked in the cab or another app is in use. Location is not collected when no trip is active. You can stop location tracking at any time by ending your trip, and you can disable location permission entirely from your device's Settings — though doing so will disable navigation, IFTA mileage tracking, and detention detection.
5. Information Sharing
We do NOT sell your personal information, and we do NOT share your personal information with any third parties for their own marketing, advertising, or commercial purposes.
We may disclose information only when required by law, valid legal process, or to protect the rights, property, or safety of SureMile, our users, or the public.
6. Data Security
We implement industry-standard security measures including:
- Encryption in transit (TLS/SSL) and at rest
- Row-level security policies on all database tables
- Secure authentication via one-time passwords
- Regular security audits and monitoring
7. Your Rights & Account Deletion
You have the right to:
- Access your personal data
- Delete your account at any time from within the app (Profile screen → Delete Account). Deleting your account signs you out, deactivates your login so you cannot sign back in, and flags your profile as deactivated. Records your organization is required to retain for legal or regulatory compliance — such as trip records used for IFTA fuel-tax reporting, DOT records, load history, documents, and invoices — may be retained by your organization in accordance with applicable law.
- Export your data (loads, invoices, reports)
- Opt out of non-essential notifications
To exercise any of these rights, or to request additional data access or deletion beyond the in-app flow, contact us at ssuremiles@yahoo.com.
8. Children's Privacy
Our Service is not directed to children. We do not collect any personal information from children. If you believe we have collected data from a child, please contact us immediately.
9. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Effective Date." Continued use of the Service after changes constitutes acceptance.
10. Contact Us
If you have questions about this Privacy Policy, contact us at:
Email: ssuremiles@yahoo.com
Website: getsuremile.com